School operations, connected from admission to reporting.Facial attendance can connect to your operating system.Owned software products and scoped custom engineering.What if your gym's front desk ran itself?
MedHR: hospital HR and attendance software for modern healthcare
MedHR is hospital HR and attendance software for hospitals, clinics, diagnostic labs and home-care teams. It covers ICU and ward rostering, facial attendance, leave and PF/ESI payroll. Pricing is quoted after workforce size, sites and any biometric hardware are scoped. Techimpace deploys and supports it from Bardhaman, West Bengal, including on-site device installation.
MedHR is hospital HR and attendance software — cloud workforce management for hospitals, clinics, diagnostic labs, and home-care teams. Roster three shifts, mark attendance by face even through masks and gloves, geo-fence field staff, verify KYC and credentials, and run PF/ESI/TDS-compliant payroll — all from one system.
Or call +91 86955 11929 — response time depends on availability
MedHR · Duty Roster
Sample data · 3 shifts
MorningICU · Ward A
8 nurses · 2 doctors
All in
EveningGeneral · Ward C
6 nurses · 1 doctor
1 swap
NightEmergency
5 nurses · 1 doctor
Cover needed
Nurse marked in — mask on, 0.6s
ICU / critical-care staff scheduling
ICU and critical-care units do not run on a single day shift. MedHR builds ward-wise rosters for morning, evening and night, with minimum-rest rules so a nurse is not booked straight from a night duty onto the next morning. Skill tags keep ventilator-trained and ICU-credentialed staff on the right beds, and a gap shows up before the shift starts rather than at handover.
Locum, on-call and agency cover sit on the same roster. When someone calls in, the charge nurse requests a swap and the system checks that the replacement holds the credential that unit requires. Night differentials flow into payroll from the duty that was actually worked, so the ICU roster and the payslip describe the same shift.
The platform
Every stage of your workforce, in one system
36 capabilities across 6stages — from the day a nurse is hired to the day they’re paid, on one staff record.
01
Onboarding & KYC
Bring staff on board with verified identity and live credentials.
Digital onboarding & e-forms
KYC & document verification
License & credential tracking with expiry alerts
Role, department & ward assignment
Offer, contract & policy sign-off
ID card & asset allocation
02
Roster & scheduling
Cover every ward, every shift, without a whiteboard.
3-shift & 24×7 duty rostering
Department- and ward-wise scheduling
Minimum-rest & fatigue rules
Locum, on-call & agency staff
Shift swap & cover requests
Overtime & double-shift planning
03
Attendance & access
Contactless attendance that works in scrubs, masks, and gloves.
Facial biometric attendance
RFID card & access control
Geo-fenced field & home-care check-in
Ward, OT-corridor & lab zone capture
Live muster & headcount
Missed-punch & regularisation
04
Leave & compliance
Leave, statutory records, and NABH-ready staffing in one place.
Leave application & approval flows
Statutory registers — PF, ESI, PT, TDS
NABH staffing & duty records
Working-hours & rest compliance
Holiday & shift-policy engine
Full audit trail
05
Payroll & finance
Attendance flows straight to pay — night differentials included.
Attendance-linked payroll
Night & shift differentials
Reimbursements, advances & loans
Payslips & Form-16
Bank transfer & UPI payout files
Cost-centre & department reporting
06
Engagement & CSAT
Measure satisfaction and hold on to the staff you have.
CSAT & pulse surveys
Attrition & retention insights
Appraisals & performance reviews
Grievance & helpdesk
Recognition & rewards
Exit & full-and-final settlement
Built for the ward
Three things generic HRMS gets wrong
Facial biometric attendance
Attendance that works through a mask and gloves
Fingerprint and palm scanners fail on sanitised, gloved hands — the reality of a clinical shift. MedHR marks attendance by face in under a second, even with a surgical mask, cap, and gloves on, at the ward, OT corridor, lab, or main entrance.
Sub-second facial recognition, fully contactless
Works with masks, caps, scrubs & gloves
Zone-wise capture across wards and units
No fingerprint hygiene risk on a shared scanner
Geo-fenced field attendance
Prove a home-care visit actually happened
Home-care nurses, phlebotomists, and field agents check in with a selfie inside a GPS geo-fence at the patient's location — so a visit is logged where and when it happened, with no way to punch in from the car park.
GPS geo-fence around each site or patient address
Selfie check-in with time and location stamp
Visit logs for billing and audit
Works across multiple branches and cities
KYC & credentialing
Every licence current, every record audit-ready
A nurse with a lapsed registration is a compliance risk you find out about too late. MedHR verifies identity at onboarding and tracks every licence, registration, and certificate with expiry alerts — so your NABH file is ready before the auditor asks.
KYC and document verification at onboarding
Licence & registration tracking with expiry alerts
NABH-ready staffing and duty records
Role-based access, enforced server-side
Every role
One system, four points of view
The matron builds the roster, the nurse checks a payslip, HR runs compliance, and the field team checks in from a patient’s home — each sees only their own view.
HR & Admin
The whole workforce, one console
Onboarding & KYC
Payroll & statutory
Compliance & NABH
Org-wide reports
Department head / Matron
Your ward, fully staffed
Build & publish rosters
Approve leave & swaps
Ward attendance & muster
Cover gaps fast
Doctor / Nurse / Staff
Self-service in a tap
My shifts & swaps
Apply for leave
Payslips & Form-16
CSAT & grievances
Field & home-care
Attendance from anywhere
Geo-fenced selfie check-in
Today's visit list
Visit logs & notes
Assignments & routes
Security & compliance
Built for the scrutiny healthcare data gets
Staff records, credentials, and pay are sensitive. MedHR treats them that way — and keeps your accreditation file ready.
Hosted in India
Staff and workforce data stays on Indian infrastructure — no cross-border transfer, no ambiguity when a board or auditor asks where records live.
DPDP Act aligned
Consent capture, data-minimisation, and staff rights over their records, built to India's Digital Personal Data Protection Act, 2023.
Role-based access
A matron sees her ward, HR sees payroll, a nurse sees only their own record. Access is least-privilege and enforced server-side.
NABH-ready records
Duty rosters, staffing ratios, and credential registers stay export-ready, so accreditation and inspections stop being a fire drill.
Encrypted end to end
TLS in transit, encryption at rest, and encrypted nightly backups with point-in-time restore tested on a schedule.
Full audit trail
Every roster change, leave approval, and pay edit is stamped with who, what, and when — the question an auditor always asks.
Start with attendance
Begin with facial attendance and rostering — grow from there.
Most facilities switch on face attendance, rosters, and leave first, then add geo-fenced field check-in, credentialing, and payroll once staff are comfortable. One vendor, one system, one staff record.
A generic HRMS handles a desk job well. A hospital runs three shifts, gloved hands, field visits, and an accreditation file — that’s a different problem.
MedHR healthcare HR software compared with paper registers and generic HRMS
Criterion
Registers & punch cards
Generic HRMS
MedHR
Attendance
Signed muster, gloved-hand fails
Fingerprint, no masks
Face in <1s through mask & gloves
Rostering
Whiteboard & WhatsApp
Basic shifts, no rest rules
3-shift, ward-wise, rest-rule aware
Field staff
A phone call and trust
Office check-in only
GPS geo-fenced selfie at the site
Compliance
Compiled by hand before audits
Generic PF/ESI, no NABH
PF/ESI/TDS + NABH staffing records
Credentials / KYC
A folder, if you're lucky
Not tracked
Verified, with expiry alerts
Support
Nobody — it's your register
A ticket queue, a timezone away
The team in Bardhaman that built it
Implementation
Live in about three weeks
We stay close through your first payroll run — because that is when the real questions surface, not during setup.
01
Week 1
Setup & workflow mapping
We map your departments, shifts, pay heads, and leave policies, and load your staff — configured to how your facility actually runs.
02
Week 2
Devices & face enrolment
Facial and RFID devices and geo-fences are set up and paired, and active staff are enrolled without disrupting a single shift.
03
Week 3
Training & self-service rollout
HR, matrons, and department heads are trained, and staff get the app for shifts, leave, and payslips.
04
Go-live & beyond
Live, with a human on call
We stay close through your first payroll run; after that an AMC covers updates, hosting, and device support.
FAQ
Healthcare HR software questions — answered
The questions hospital administrators actually ask us before they sign.
What is MedHR healthcare HR software?+
MedHR is cloud HR and workforce management software from Techimpace, built for hospitals, clinics, diagnostic labs, and home-care teams. It handles onboarding, 3-shift and ICU rostering, facial attendance, leave, and PF/ESI/TDS payroll. It is engineered and supported from Bardhaman (Burdwan), West Bengal.
Can MedHR schedule ICU and critical-care staff?+
Yes. MedHR builds ICU and critical-care rosters across morning, evening and night shifts, with minimum-rest rules and skill tags for ventilator-trained or ICU-credentialed nurses. A coverage gap is visible before the shift starts, and locum or agency cover is checked against the credential that unit requires.
How do ICU night duties reach payroll?+
The roster is the source for the duty that was worked. Night and shift differentials flow from that duty into payroll, so the payslip matches the ICU roster without a second spreadsheet. Charge nurses still approve swaps; the software does not replace the clinical decision about who is safe to staff a bed.
Does facial attendance work when staff wear masks, caps, and gloves?+
Yes. Fingerprint scanners fail on gloved hands. MedHR recognises a staff member's face in under a second through a surgical mask, cap and scrubs, at the ward, ICU entrance, OT corridor or lab.
How much does MedHR cost?+
MedHR pricing is confirmed after workforce size, sites, rostering workflows, integrations, support needs, and any biometric hardware are scoped. Request the current commercial model and an itemised proposal for the agreed rollout.
Do you deploy and support hospitals in West Bengal and North East India?+
Yes. We are headquartered in Bardhaman (Burdwan) and deploy, train, and support hospitals, clinics, and diagnostic centres in Asansol, Durgapur, Bankura, and Siliguri, and across Assam and North East India. Remote onboarding is standard; on-site installation of facial and RFID devices is available where the scope requires it.
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